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Relieving letter format

A relieving letter is the company's written confirmation that you resigned, served your notice and were relieved from your duties on a given date. HR issues it on company letterhead on or after your last working day. Fill in the form to get one written, copy a format below, or use the email to ask for yours.

Free generator · no login · Updated 30 September 2026
Include

For HR. Print it on company letterhead, sign it and add the seal if you use one. An employee can fill this in to show HR what they need.

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Add the company, the employee's name and designation, the joining date and the last working day.

Samples

Replace everything in [brackets]. The first two are for HR to issue on letterhead; the last is for employees to request one.

Relieving letter format (issued by the company)

[Company letterhead]

Date: [DD/MM/YYYY]
Ref: [HR/REL/2026/0123]

To,
[Employee's full name]
Employee ID: [ID]
[Designation], [Department]

Subject: Relieving letter

Dear [Employee's name],

This is to confirm that your resignation dated [date of resignation] has been accepted, and you have been relieved from your duties as [Designation] at [Company name] with effect from the close of business on [last working day].

Your employment with us was from [date of joining] to [last working day]. You have completed the handover of your responsibilities and company property, and we confirm that you have no pending dues or obligations towards the company, subject to the full and final settlement, which will be paid as required by law and company policy.

We thank you for your contribution and wish you success in your future endeavours.

For [Company name],

[Authorised signatory's name]
[Designation, e.g. HR Manager]
[Signature and company seal]

Short relieving letter

[Company letterhead]

Date: [DD/MM/YYYY]

To whom it may concern

This is to certify that [Employee's full name] (Employee ID: [ID]) worked with [Company name] as [Designation] from [date of joining] to [last working day]. [He/She/They] resigned from the services of the company and has been relieved from [his/her/their] duties with effect from [last working day].

We wish [him/her/them] all the best.

For [Company name],
[Authorised signatory], [Designation]

Email to request your relieving letter

Subject: Request for relieving letter – [Your name], Employee ID [ID]

Dear [HR manager's name],

My last working day at [Company name] was [date], after serving my notice period from [date of resignation]. I have completed the handover and returned my laptop, ID card and access card.

Could you please share my relieving letter and experience letter, and let me know the expected date for my full and final settlement? My new employer has asked for the relieving letter by [date].

Thank you for your help.

Regards,
[Your full name]
[Phone number]
[Personal email]

What a relieving letter must say

  • Company letterhead, date and a reference number.
  • Your name, employee ID and designation, exactly as in company records.
  • That your resignation was accepted and you were relieved from duties, with the effective date (your last working day).
  • Your dates of employment: joining date and last working day.
  • The signature of an authorised person (usually HR) and, where the company uses one, its seal.

Many companies add that handover is complete and no dues are pending. Your full and final settlement is usually a separate process.

Relieving letter vs experience letter

The relieving letter confirms you left properly: resignation accepted, notice served, relieved on a date. The experience letter confirms what you did: your role and period of employment, sometimes your conduct. Many companies issue both, and some combine them into one “relieving and experience letter”. New employers and background-verification agencies often ask for both.

When do you get it?

It depends on company policy: often on the last working day, sometimes later once handover and company property are cleared. Companies often issue it after your notice period is served or bought out; check your appointment letter and HR policy for the terms that apply to you.

If you haven't received it

  1. Email HR with the request above, and keep your resignation acceptance and handover emails.
  2. Follow up after a week, copying your former manager.
  3. If it's held back over a dispute (notice not served, dues pending), ask HR in writing what is outstanding and settle it; many companies then issue it.
  4. Tell your new employer early, and ask whether your resignation acceptance email and recent payslips will do while the letter is pending.

For HR: issuing one

Use the first format on letterhead, check the dates against the attendance and payroll records, and send a signed PDF to the employee's personal email, since their work email usually closes on the last day. Keep a copy in the employee file.

Starting a new job?

Your resignation comes before all of this: write it with the free resignation letter generator. And if you're still applying, build your resume in a format Indian recruiters and hiring software read.

FAQ

Questions, answered.

What is a relieving letter?

A letter from your employer confirming that your resignation was accepted and you were relieved from your duties on a specific date. It shows a new employer that you left your last job properly.

Who issues the relieving letter?

The company, usually through HR, on its letterhead and signed by an authorised person. You can't write your own, but you can request it in writing.

Is a relieving letter mandatory for a new job?

Many employers and background-verification agencies ask for it. If yours is delayed, ask the new employer whether a resignation acceptance email and recent payslips will do for now.

Can a company refuse to give a relieving letter?

Companies sometimes hold it until notice is served or dues are cleared. Ask HR in writing what is pending and settle it. If it's still withheld without reason, keep every email and seek advice on the options under your state's labour rules.

What is the difference between a relieving letter and an experience letter?

The relieving letter confirms you left: resignation accepted, relieved on a date. The experience letter confirms what you did: role, period of employment and sometimes conduct. Many employers want both.

How long does it take to get a relieving letter?

Often on your last working day, sometimes a few weeks later once handover and clearance are complete. It depends on company policy.

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