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Resignation letter format for Pakistan

Workmen under the Standing Orders law give one month's notice or a month's wages in lieu; everyone else follows the appointment letter. The resignation letter format Pakistan employers expect opens with "To" and a subject line and asks for your experience letter, relieving letter and final settlement.

Free · no login · download as PDF · Updated 28 September 2026

By Rajesh Kumar · How these pages are made

Include

Check your contract. Your notice period is in your appointment letter. Count it the way your company does: calendar or working days, from the day you resign or the day it is accepted.

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Add your name, job title, company and last working day. The letter states your last working day, respects your notice period and asks for what you need when you leave: the things HR looks for.

Sample letter

Written by the form above for a made-up person. Fill in the form to write yours.

Sample: Pakistan, formal, 30 days (1 month) notice

26 September 2026

To
Mr. Bilal Ahmed
Systems Ltd

Subject: Resignation from the position of Senior Analyst

Dear Mr. Bilal Ahmed,

Please accept this letter as formal notice of my resignation from the position of Senior Analyst at Systems Ltd. I have accepted an opportunity that fits closely with my long-term career goals. In line with my notice period of 30 days, my last working day will be 26 October 2026.

Until my last working day, I will complete a full handover of my work and responsibilities, and I am glad to help train my replacement so that nothing is left pending.

I would be grateful if my relieving letter, experience letter and full-and-final settlement could be processed by my last working day.

I am sincerely thankful for the opportunities I have had at Systems Ltd, and for the support of my colleagues and leadership during my time here.

Please let me know if you need anything further from me to complete the formalities.

Yours sincerely,
Ayesha Khan
Senior Analyst

More examples

Resignation letter Pakistan: one month's notice, experience letter and final settlement

[Date]

To,
The [Manager / HR Manager]
[Company name]
[City]

Subject: Resignation from the position of [Your job title]

Respected Sir/Madam,

With due respect, I would like to resign from my position as [Your job title], with effect from [Date]. As per my appointment letter, I am giving one month's notice, and my last working day will be [Last working day].

I will hand over my work and keep helping until that day. I request you to issue my experience letter, relieving letter and final settlement after my last working day.

Thank you for the opportunities I received here.

Yours sincerely,
[Your full name]
[Employee ID / CNIC]

Resignation email Pakistan: short and polite

Subject: Resignation: [Your full name], [Employee ID]

Respected [Manager's name],

I am writing to resign from my role as [Job title]. My last working day will be [Last working day], as per my notice period of one month. Please issue my experience letter and final settlement afterwards.

Regards,
[Your full name]

Resigning in Pakistan: at a glance

Notice
Set by your appointment letter; one month for workmen covered by the Standing Orders law (SO 12(1)), which also allows a month's wages in lieu.
In writing?
Yes. For workmen covered by the Standing Orders law, a permanent workman gives one month's notice or one month's wages in lieu (Standing Order 12(1)); temporary workers and probationers don't have to give notice (12(2)).
Leaving early
Ask to buy out the notice or to be relieved early; it needs your employer's agreement unless the Standing Orders law covers you.
Final settlement
Salary to your last day and unused leave. For workmen under the Standing Orders law: gratuity of 30 days' wages per year of service unless a qualifying provident fund replaces it (SO 12(6)), paid within two working days (SO 12(4)). Others: as your contract says.
Documents
Experience letter, relieving letter and final settlement statement.
The law
Your contract; the Industrial and Commercial Employment (Standing Orders) Ordinance 1968 (still applied in Punjab), the Sindh Terms of Employment (Standing Orders) Act 2015 and the Khyber Pakhtunkhwa Industrial and Commercial Employment (Standing Orders) Act 2013.

The format HR expects

  • “To”, the HR Manager or your manager, and the company, then a subject line: “Resignation from the position of …”.
  • That you are resigning, with your designation, in the first sentence.
  • Your notice and last working day. Your appointment letter sets the notice.
  • A handover offer, and a request for your documents and final settlement.

Your notice period

Your appointment letter or company policy sets it. For workmen covered by the Standing Orders law (the 1968 Ordinance in Punjab, the Sindh Act 2015 and the Khyber Pakhtunkhwa Act 2013), a permanent workman gives one month's notice or one month's wages in lieu; temporary workers and probationers don't have to give notice. Many companies accept a month's salary instead of notice; tick the buyout option and the letter asks politely.

Final settlement and documents

Your final settlement covers salary to your last day and leave you haven't taken. Workmen under the Standing Orders law are also owed gratuity of 30 days' wages per year of service (unless a qualifying provident fund replaces it), paid within two working days; for others, your contract decides. Ask for your experience letter too: your next employer will want it.

For teachers

Address it to the Principal. Schools often ask you to finish the term or give a full month so classes are covered; the form's handover line covers that. Put the class and subject you teach in the job title.

Sources for Pakistan

Checked on 28 September 2026. Laws change, and your contract, award or company policy can give you more than the minimum, so check it too. This page is general information, not legal advice.

FAQ

Questions, answered.

How much notice do I give in Pakistan?

What your appointment letter says; one month for workmen covered by the Standing Orders law. If you want to leave sooner, ask to buy out the notice or to be relieved early; don't assume it's approved.

Can I write it in Urdu?

This letter is in English, which most offices use. If your employer works in Urdu, you can translate it.

Do I need to give a reason?

No. One neutral line, or none, is best for a letter that stays in your file.

Is a relieving letter required in Pakistan?

No law requires one, but many employers issue it on request, and new employers often ask for it. The letter requests it with your experience letter.

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