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Resignation letter for the Philippines (sample)

This resignation letter sample Philippines employers will recognise follows the Labor Code: Article 300 asks for at least 30 days' written notice. Final pay is due within 30 days and the Certificate of Employment within 3 (DOLE Labor Advisory No. 06, 2020); the letter asks for both, plus your clearance.

Free · no login · download as PDF · Updated 28 September 2026

By Rajesh Kumar · How these pages are made

Include

Check your contract. The Labor Code asks for at least one month's written notice unless your employer agrees to less. Your final pay is due within 30 days of your last day, and your Certificate of Employment within 3 days of asking. Keep a received copy of your letter.

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Add your name, job title, company and last working day. The letter states your last working day, respects your notice period and asks for what you need when you leave: the things HR looks for.

Sample letter

Written by the form above for a made-up person. Fill in the form to write yours.

Sample: Philippines, formal, 30 days (1 month) notice

September 26, 2026

Ms. Andrea Reyes
Northwind Corp.

Subject: Resignation from the position of Team Leader

Dear Ms. Andrea Reyes,

Please accept this letter as formal notice of my resignation from the position of Team Leader at Northwind Corp. I have accepted an opportunity that fits closely with my long-term career goals. In line with the required notice period of 30 days, my last working day will be October 26, 2026.

Until my last working day, I will complete a full handover of my work and responsibilities, and I am glad to help train my replacement so that nothing is left pending.

I would be grateful if my clearance could be processed and my final pay released, including my pro-rated 13th month pay and any unused leave that can be converted to cash, together with my Certificate of Employment.

I am sincerely thankful for the opportunities I have had at Northwind Corp., and for the support of my colleagues and leadership during my time here.

Please let me know if you need anything further from me to complete the formalities.

Sincerely yours,
Maria Santos
Team Leader

More examples

Short resignation letter

September 26, 2026

Ms. Andrea Reyes
Northwind Corp.

Subject: Resignation from the position of Team Leader

Dear Ms. Andrea Reyes,

I am resigning from my position as Team Leader at Northwind Corp. Following the notice period of 30 days, my last working day will be October 26, 2026.

Please process my clearance, final pay (including pro-rated 13th month pay) and Certificate of Employment.

Thank you for the opportunity to work at Northwind Corp.

Please let me know if you need anything else from me.

Regards,
Maria Santos
Team Leader

Immediate resignation (asking to be released from notice)

September 26, 2026

Ms. Andrea Reyes
Northwind Corp.

Subject: Resignation from the position of Team Leader

Dear Ms. Andrea Reyes,

Please accept this letter as formal notice of my resignation from the position of Team Leader at Northwind Corp. I am stepping down for personal and family reasons that need my attention at this time. I respectfully request to be released from the notice period, with September 26, 2026 as my last working day.

I would be grateful if my clearance could be processed and my final pay released, including my pro-rated 13th month pay and any unused leave that can be converted to cash, together with my Certificate of Employment.

I am sincerely thankful for the opportunities I have had at Northwind Corp., and for the support of my colleagues and leadership during my time here.

Please let me know if you need anything further from me to complete the formalities.

Sincerely yours,
Maria Santos
Team Leader

Resignation letter in Tagalog

Setyembre 26, 2026

Ms. Maria Reyes
HR Manager
[Pangalan ng kumpanya]

Mahal na Ms. Reyes,

Magalang ko pong ipinapaalam ang aking pagbibitiw sa aking posisyon bilang [posisyon] sa [pangalan ng kumpanya]. Alinsunod sa 30 araw na abiso, ang aking huling araw ng trabaho ay sa Oktubre 26, 2026.

Sa loob ng panahong ito, tatapusin ko ang aking mga gawain at tutulong ako sa maayos na turnover sa hahalili sa akin.

Hinihiling ko rin po na maproseso ang aking clearance, final pay at Certificate of Employment pagkatapos ng aking huling araw.

Taos-puso po akong nagpapasalamat sa mga pagkakataon at karanasang ibinigay ninyo sa akin.

Lubos na gumagalang,

[Iyong buong pangalan]
[Posisyon]

Resigning in the Philippines: at a glance

Notice
At least 30 days' written notice (Labor Code, Article 300).
Immediate resignation
Only for the just causes Article 300 lists, or if your employer agrees to release you.
Final pay
Within 30 days of your last day (DOLE Labor Advisory No. 06, 2020), usually after clearance.
13th month pay
Pro-rated to your last day and included in final pay (PD 851).
Documents
Certificate of Employment within 3 days of your request, clearance, and your BIR Form 2316.
The law
Labor Code of the Philippines, Article 300; DOLE Labor Advisory No. 06 (2020); Presidential Decree 851.

Resignation letter sample Philippines: the 30-day notice

Under Article 300 of the Labor Code, you resign by serving written notice at least one month before your last day. Your employer can agree to a shorter period; ask for an earlier release date politely, and don't assume it's approved. Keep a copy stamped received, or the email you sent: the notice counts from when you served it.

Immediate resignation

You can leave without notice only for just causes the law lists, such as serious insult, inhuman and unbearable treatment, or a crime against you or your family by your employer or their representative. Otherwise, choose “Immediate” and the letter asks to be released from the notice period, which your employer may or may not approve.

Common reasons and roles

A simple resignation letter sample for personal reasons says just that: “I am resigning for personal reasons, effective October 26, 2026, in line with my 30-day notice.” You do not owe a longer explanation, and a short line is easier to file. A letter for a better opportunity names it in one neutral sentence, such as “I have accepted a position that offers more room to grow,” without naming the new employer, and it keeps the thanks.

A sample immediate short resignation letter follows the immediate-resignation rules above and states the date and the reason in one paragraph. A resignation letter sample for a security guard is the same letter with the post and the agency named: your post or client site, your agency, your last duty date and a request to turn over your ID, uniform and equipment on clearance. Whatever the job, a formal letter with notice gives the date of the letter, the last day and the turnover you will do.

Final pay, clearance and your COE

DOLE Labor Advisory No. 06 (2020) says final pay is released within 30 days of your last day, unless your company's policy is better, and your Certificate of Employment within 3 days of your request. Final pay includes your unpaid salary, pro-rated 13th month pay and unused leave that can be converted to cash. Companies release it after clearance; ask HR for the date.

Sources for the Philippines

Checked on 28 September 2026. Laws change, and your contract, award or company policy can give you more than the minimum, so check it too. This page is general information, not legal advice.

FAQ

Questions, answered.

Can I resign immediately in the Philippines?

Only for the just causes in Article 300 of the Labor Code, or if your employer agrees to release you early. Without either, leaving before the 30 days are up can make you liable for damages.

What if my manager won't accept or sign my resignation?

What the law asks is that you serve written notice. Email it to your manager and HR, or ask for a copy stamped received, and keep it. Your 30 days count from then.

When will I get my final pay?

Within 30 days of your last working day under DOLE Labor Advisory No. 06 (2020), unless your company's policy gives it sooner. Complaints go to the nearest DOLE office.

Is 13th month pay included in final pay?

Yes. Under PD 851 you get 13th month pay pro-rated to the months you worked that year, paid with your final pay.

What is BIR Form 2316?

Your certificate of compensation and tax withheld for the year. Your employer gives it when you leave; your next employer needs it.

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