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Resignation letter sample for Kenya

If you're paid monthly, Kenya's Employment Act sets 28 days' notice in writing (s35), and you're owed a Certificate of Service (s51). A resignation letter Kenya employers accept gives your last working day, offers a handover and asks for your final dues.

Free · no login · download as PDF · Updated 28 September 2026

By Rajesh Kumar · How these pages are made

Include

Check your contract. Your contract sets the notice, often one month. If you're paid monthly, the law's minimum is 28 days' notice in writing, and either side can pay salary instead of notice. Your employer must give you a Certificate of Service when you leave, unless you worked there for less than four weeks.

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Add your name, job title, company and last working day. The letter states your last working day, respects your notice period and asks for what you need when you leave: the things HR looks for.

Sample letter

Written by the form above for a made-up person. Fill in the form to write yours.

Sample: Kenya, formal, 1 month notice

26 September 2026

Mr. David Otieno
Northwind Kenya Ltd

Subject: Resignation from the position of Senior Analyst

Dear Mr. David Otieno,

Please accept this letter as formal notice of my resignation from the position of Senior Analyst at Northwind Kenya Ltd. I have accepted an opportunity that fits closely with my long-term career goals. In line with the terms of my employment, I am giving one month's notice, and my last working day will be 26 October 2026.

Until my last working day, I will complete a full handover of my work and responsibilities, and I am glad to help train my replacement so that nothing is left pending.

I would be grateful if my final dues, including pay for any leave I have not taken, could be processed after clearance, together with my Certificate of Service.

I am sincerely thankful for the opportunities I have had at Northwind Kenya Ltd, and for the support of my colleagues and leadership during my time here.

Please let me know if you need anything further from me to complete the formalities.

Yours sincerely,
Wanjiku Kamau
Senior Analyst

More examples

Resignation letter sample Kenya: 28 days' notice and Certificate of Service

[Date]

The Human Resources Manager,
[Company name],
P.O. Box [number], [Town], Kenya.

Dear Sir/Madam,

RE: RESIGNATION FROM THE POSITION OF [YOUR JOB TITLE]

I write to give 28 days' notice of my resignation from my position as [Your job title], with effect from [Date]. My last working day will be [Last working day].

I will hand over my work during the notice period. Kindly prepare my final dues, including pay for leave I have not taken, and my Certificate of Service.

Yours faithfully,
[Your full name]
[Payroll number]

Resignation letter for personal reasons (Kenya)

[Date]

Dear [Manager's name],

For personal reasons, I resign from my position as [Your job title], with effect from [Date]. In line with my contract, my last working day will be [Last working day].

I will complete a full handover before I go. Please issue my Certificate of Service and final dues after clearance.

Yours sincerely,
[Your full name]

Resigning in Kenya: at a glance

Notice
Your contract sets it; if you're paid monthly, the minimum is 28 days' notice in writing (Employment Act 2007, s35).
In writing?
Yes, notice is given in writing.
Leaving early
Either side may pay the salary for the notice period instead of serving it (s36).
Final dues
Salary to your last day and pay for leave earned but not taken (s28), often after clearance.
Documents
A Certificate of Service, unless you worked there less than four weeks (s51).
The law
Employment Act 2007.

How much notice

Your contract sets it, often one month. If you're paid monthly, the Employment Act's minimum is 28 days' notice in writing. Either side can end the contract without notice by paying the salary for the notice period; tick the option and the letter offers it.

Final dues and your Certificate of Service

Your employer must give you a Certificate of Service when you leave, unless you worked there for less than four weeks. Final dues usually include your salary to your last day and pay for leave you haven't taken; many companies pay them after clearance.

Resigning for personal reasons

Choose “Personal / family reasons” and the letter says so in one neutral sentence, without details. You don't owe anyone more than that.

Sources for Kenya

Checked on 28 September 2026. Laws change, and your contract, award or company policy can give you more than the minimum, so check it too. This page is general information, not legal advice.

FAQ

Questions, answered.

Can I resign with immediate effect in Kenya?

Yes, if you pay salary in lieu of the notice, or your employer agrees to release you. Choose "Immediate" and tick the salary-in-lieu option.

What is a Certificate of Service?

A document your employer must give you when you leave, with their name, your name, your dates and the nature of your work. It isn't a reference.

Do I have to give a reason?

No. "Personal reasons" is enough, or no reason at all.

Can I use my leave days to shorten my notice in Kenya?

Only if your employer agrees. Otherwise untaken leave is paid in your final dues.

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