Accounting Assistant Resume Examples (Assistant Accountant)
An accounting assistant supports the accountant and finance team with day-to-day bookkeeping: entering transactions, matching invoices to purchase orders, processing vendor payments, filing receipts and helping with bank reconciliations. An accounting assistant resume should prove skills such as quickBooks Online / Enterprise, netSuite or Sage 50, and transaction entry and posting with numbers from your own work. Below are three samples, entry-level to senior, with summaries, bullets and skills.
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Accounting Assistant resume examples by experience level
All three samples are illustrative: the people, employers and every figure are made up.
Entry-level sample
Brianna Lewis
A.A.S. Accounting · QuickBooks Online · invoice entry · bank reconciliation · Excel
Columbus, OH · (614) 555-0172 · brianna.lewis@example.com
Summary
- Accounting graduate with a four-month internship entering 900+ invoices in QuickBooks Online for a wholesale distributor, seeking an accounting assistant role where accuracy is the standard.
Education
- A.A.S. Accounting, Columbus State Community College · 2026 · GPA 3.5
Internship
- Accounting Intern, Buckeye Supply Co., Columbus, OH · Feb–May 2026 · Entered 900+ sales and purchase invoices in QuickBooks Online; reconciled 3 bank accounts each month; scanned and indexed 400 receipts with none misplaced.
Skills
- QuickBooks Online, Excel (XLOOKUP, SUMIF, pivot tables), 10-key data entry, bank reconciliation, invoice matching
Certifications
- QuickBooks Online Certified User · 2026
Mid-level sample
Carlos Mendoza
Accounting Assistant · 4 years · accounts payable · month-end support · NetSuite
San Antonio, TX · (210) 555-0136 · carlos.mendoza@example.com
Summary
- Accounting assistant with four years at a manufacturer, handling payables for 120 vendors and preparing month-end reconciliations. Cut invoice processing time from 5 days to 2.
Work experience
- Accounting Assistant, Alamo Precision Parts, San Antonio, TX · 2023 – present · Process 350 vendor invoices a month with three-way matching in NetSuite; run weekly ACH payment batches of $180,000; prepare 1099 vendor files at year end; invoice cycle cut from 5 days to 2.
- Accounting Clerk, Hill Country Foods, San Antonio, TX · 2022 – 2023 · Entered 200+ daily transactions; kept petty cash logs with zero differences at audit.
Education
- B.B.A. Accounting, University of Texas at San Antonio · 2022
Skills
- NetSuite, QuickBooks, accounts payable, ACH payments, 1099 preparation, bank reconciliation, petty cash, Excel
Senior sample
Linda Nguyen
Senior Accounting Assistant · 11 years · payables and receivables · audit support · team of 3
Sacramento, CA · (916) 555-0158 · linda.nguyen@example.com
Summary
- Senior accounting assistant with eleven years in distribution and healthcare, guiding a team of three and supporting two external audits. Reduced overdue receivables by 30% through regular follow-up.
Work experience
- Senior Accounting Assistant, Valley Medical Supply, Sacramento, CA · 2019 – present · Guide 3 junior assistants; manage receivables from 210 customers; cut overdue balances by 30%; prepared 60+ schedules for two clean external audits.
- Accounting Assistant, Delta Fresh Foods, Sacramento, CA · 2015 – 2019 · Handled payables and expense reports for 6 branches; moved month-end entries from paper to QuickBooks Enterprise, saving 2 days at close.
Education
- B.S. Accounting, California State University, Sacramento · 2015
Skills
- QuickBooks Enterprise, Sage 50, accounts receivable, accounts payable, audit schedules, sales tax filings support, bank reconciliation, Excel
Start your accounting assistant resume
Related resume examples
- Accountant resume
- Accounting Intern resume
- Data Entry resume
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- Administrative Assistant resume
- Cashier resume
- Financial Analyst resume
- Account Executive resume
What does an accounting assistant do?
O*NET groups the job with bookkeeping, accounting and auditing clerks, who record and check financial data, operate accounting software, and reconcile or report discrepancies in records. In the US most job postings ask for QuickBooks or another accounting system, solid Excel and careful data entry, so an accounting assistant resume should prove accuracy with numbers.
Accounting Assistant duties to put on a resume
- Enter and check invoices, receipts and payments in the accounting software.
- Match vendor invoices to purchase orders and receiving records before payment.
- Receive, record and deposit checks and other payments.
- Reconcile bank and ledger accounts and report any discrepancies.
- Code transactions to the right accounts following company procedures.
- Prepare schedules and documents for month-end close and audits.
Best resume format for an accounting assistant
- Use one clear column; accounting recruiters scan for software and process words.
- Name QuickBooks, NetSuite, Sage or Excel exactly as the job posting does.
- Give a number in every line: invoices, vendors, bank accounts, days saved.
The section order and what goes in each are on the how to write a resume guide; the resume format guide covers every format by type and country.
Summary examples by level
- Entry-level: Accounting graduate with a QuickBooks certification and four months of invoice entry experience, seeking an accounting assistant role where accuracy is the standard.
- Mid-level: Accounting assistant with four years in manufacturing: 350 vendor invoices a month, weekly ACH runs and invoice processing cut from 5 days to 2.
- Senior: Senior accounting assistant with eleven years in distribution, guiding three juniors, supporting two clean audits and cutting overdue receivables by 30%.
Work experience bullet points
- Entered 350 vendor invoices a month in NetSuite with under 0.5% corrections.
- Cut invoice processing time from 5 days to 2 with a three-way matching checklist.
- Reconciled 3 bank accounts monthly with no unexplained differences carried forward.
- Ran weekly ACH payment batches of $180,000 without a single duplicate payment.
- Prepared 1099 files for 120 vendors and caught 9 missing W-9 forms before year end.
- Indexed 400+ receipts so auditors could find any document in under 5 minutes.
- Reduced overdue receivables by 30% with a weekly follow-up list for 210 customers.
- Saved 2 days at month-end by replacing paper batches with direct system entry.
Key skills to list
Hard skills: QuickBooks Online / Enterprise, NetSuite or Sage 50, Transaction entry and posting, Accounts payable and receivable, Bank reconciliation, Invoice and PO matching, ACH and check payments, 1099 and W-9 tracking, Expense reports and petty cash, Excel (XLOOKUP, pivot tables), 10-key data entry, Month-end close support.
Soft skills: Attention to detail, Meeting payment deadlines, Clear follow-up with vendors and customers, Confidentiality, Willingness to learn.
Writing the letter too? See the accounting assistant cover letter example.
Education and certifications
- O*NET reports that 41% of bookkeeping and accounting clerks say a high school diploma is required, 21% a post-secondary certificate and 12% a bachelor's degree; an associate's degree in accounting is a common route. Name the degree or certificate and the year.
- Software certificates such as QuickBooks Certified User are optional; list them with the year if you hold one.
- No license is needed for this role; list a CPA track or courses toward one only if you are actually enrolled.
Sources
Checked on 5 October 2026.
FAQ
Accounting Assistant resume questions, answered.
Still unsure? Send us a message — a real person replies.
Is an assistant accountant resume the same as an accounting assistant resume?
Mostly, yes. Some employers use assistant accountant for a slightly more senior role with journal entries and month-end close. Read the job posting and lead with the tasks it lists, such as reconciliations or accruals, using the title you actually held.
How do I write a resume for assistant accountant jobs with no experience?
Lead with your accounting coursework or degree and a software certificate, add an internship, volunteer bookkeeping or a class project with counts of entries or reconciliations, and list Excel skills. One page is enough.
Which skills matter most for an accounting assistant?
Accurate data entry, an accounting system such as QuickBooks or NetSuite, accounts payable and receivable, bank reconciliation and Excel. Meeting payment deadlines and keeping records confidential matter as much as the software.
How do I write a resume for an accounting assistant or account assistant job?
A resume for accounting assistant roles lists the processes you handle: invoices processed, reconciliations, payables or receivables volume and the software used, such as QuickBooks or Excel. An account assistant resume is the same job under another title.