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Resignation letter sample for Malaysia

Resignation letter Malaysia rules start with your contract; with nothing in it, the Employment Act 1955 (s12) sets four, six or eight weeks' notice by length of service. Earned annual leave you haven't taken is paid when you leave (s60E); the letter asks for it with your final salary and a letter confirming your service.

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Include

Check your contract. Your contract sets the notice, often one month. If it says nothing, the Employment Act 1955 sets four weeks under two years' service, six weeks from two to five years and eight weeks after that. Either side can end it sooner by paying salary in lieu of the notice not served. Sabah and Sarawak have their own labour ordinances.

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Add your name, job title, company and last working day. The letter states your last working day, respects your notice period and asks for what you need when you leave: the things HR looks for.

Sample letter

Written by the form above for a made-up person. Fill in the form to write yours.

Sample: Malaysia, formal, 1 month notice

26 September 2026

Mr. Jason Lee
Northwind Sdn. Bhd.

Subject: Resignation from the position of Senior Analyst

Dear Mr. Jason Lee,

Please accept this letter as formal notice of my resignation from the position of Senior Analyst at Northwind Sdn. Bhd. I have accepted an opportunity that fits closely with my long-term career goals. In line with the notice period of one month in my employment contract, my last working day will be 26 October 2026.

Until my last working day, I will complete a full handover of my work and responsibilities, and I am glad to help train my replacement so that nothing is left pending.

I would be grateful if my final salary, including payment for any annual leave I have not taken, could be processed, together with a letter confirming my service.

I am sincerely thankful for the opportunities I have had at Northwind Sdn. Bhd., and for the support of my colleagues and leadership during my time here.

Please let me know if you need anything further from me to complete the formalities.

Yours sincerely,
Nurul Aina
Senior Analyst

More examples

Surat perletakan jawatan (contoh dalam Bahasa Malaysia)

[Tarikh]

[Nama pengurus]
[Jawatan]
[Nama syarikat]
[Alamat syarikat]

Tuan/Puan,

PERLETAKAN JAWATAN SEBAGAI [JAWATAN ANDA]

Saya merujuk kepada perkara di atas.

2. Dengan segala hormatnya saya ingin memaklumkan bahawa saya meletakkan jawatan sebagai [jawatan anda] di [nama syarikat]. Notis selama satu (1) bulan ini bermula pada [tarikh], dan hari terakhir saya bekerja ialah [hari terakhir bekerja].

3. Sepanjang tempoh notis, saya akan menyerahkan semua tugas dan dokumen kerja saya kepada pengganti dengan lengkap.

4. Saya amat menghargai peluang dan bimbingan yang diberikan sepanjang tempoh perkhidmatan saya. Saya memohon supaya gaji akhir, bayaran cuti tahunan yang belum diambil dan surat pengesahan perkhidmatan disediakan sebelum hari terakhir saya.

Sekian, terima kasih.

Yang benar,

[Nama penuh anda]
[No. kad pengenalan / No. pekerja]

24-hour resignation letter (salary in lieu of notice)

[Date]

Dear [Manager's name],

RESIGNATION WITH IMMEDIATE EFFECT: [YOUR JOB TITLE]

I am resigning from my position as [Your job title] at [Company name] with effect from today, [Date]. My contract provides for [one month's] notice. I am not able to serve it, so I offer salary in lieu of notice, which I ask you to deduct from my final salary.

I will hand over my work and company property today. Please issue my final salary, any unpaid annual leave and a letter confirming my service.

Yours sincerely,
[Your full name]

Resignation letter format Malaysia: email with one month's notice

Subject: Resignation: [Your full name], [Job title]

Dear [Manager's name],

Following our discussion, I am writing to resign from my position as [Job title]. In line with my contract, I am giving one month's notice, and my last working day will be [Last working day].

I will complete a full handover before then. Please let me know about my final salary, unused annual leave and a letter confirming my service.

Thank you,
[Your full name]

Resigning in Malaysia: at a glance

Notice
Your contract sets it, often one month; with nothing agreed, four, six or eight weeks by length of service (Employment Act 1955, s12).
In writing?
Yes, notice is given in writing.
24-hour resignation
Either side may end the contract without notice by paying salary in lieu of it (s13).
Annual leave
Under the Employment Act, annual leave you have earned and not taken is paid when you leave (s60E), unless you agree with your employer to take it during your notice.
Documents
A letter confirming your service, and your EA form for tax.
The law
Employment Act 1955 (Act 265). Sabah and Sarawak have their own labour ordinances.

Resignation letter Malaysia: your notice period

A one month notice resignation letter is the usual format in Malaysia, because that is what most contracts say. Your contract sets it. If it says nothing, the Employment Act 1955 sets four weeks if you've worked there under two years, six weeks from two to five years, and eight weeks after that. Sabah and Sarawak have their own labour ordinances.

The 24-hour resignation

The Act lets either side end the contract without serving notice by paying salary in lieu of it. That's what people call a 24-hour resignation. Choose “Immediate” and tick the salary-in-lieu option: the letter asks to be released now and offers the payment.

Final salary and your letter of service

Under the Employment Act, annual leave you have earned and not taken is paid when you leave (section 60E), unless you agree with your employer to take it during your notice. Ask for a letter confirming your service: your next employer will want it.

Sources for Malaysia

Checked on 28 September 2026. Laws change, and your contract, award or company policy can give you more than the minimum, so check it too. This page is general information, not legal advice.

FAQ

Questions, answered.

Can I resign without notice in Malaysia?

Yes, by paying salary in lieu of the notice you don't serve, or if your employer agrees to waive it. Check your contract for the amount.

Is one month's notice enough?

If that's what your contract says. With no written notice term, the Employment Act's minimum is four to eight weeks, depending on how long you've worked there.

Should I give a reason?

It isn't required. One neutral line, or none, is best.

Can my employer refuse my resignation in Malaysia?

A resignation with proper notice, or salary in lieu of notice, ends the contract. Your employer can ask you to serve the notice, but can't keep you beyond it.

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