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Letter of resignation sample for Nigeria

Under the Labour Act (s11) notice runs from one day to one month by length of service, and notice of a week or more must be in writing; contracts often set more. The letter resigns your appointment, offers a handover and asks for your final entitlements.

Free · no login · download as PDF · Updated 28 September 2026

By Rajesh Kumar · How these pages are made

Include

Check your contract. Your contract or staff handbook sets your notice, often one month, and whether you can pay salary in lieu of it. The Labour Act's minimums, from one day to one month by length of service, cover workers outside managerial and professional roles; notice of a week or more must be in writing.

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Add your name, job title, company and last working day. The letter states your last working day, respects your notice period and asks for what you need when you leave: the things HR looks for.

Sample letter

Written by the form above for a made-up person. Fill in the form to write yours.

Sample: Nigeria, formal, 1 month notice

26 September 2026

Mrs. Funke Adeyemi
Northwind Nigeria Ltd

Subject: Resignation of Appointment as Senior Analyst

Dear Mrs. Funke Adeyemi,

Please accept this letter as formal notice of my resignation from the position of Senior Analyst at Northwind Nigeria Ltd. I have accepted an opportunity that fits closely with my long-term career goals. In line with the terms of my employment, I am giving one month's notice, and my last working day will be 26 October 2026.

Until my last working day, I will complete a full handover of my work and responsibilities, and I am glad to help train my replacement so that nothing is left pending.

I would be grateful if my final entitlements, including pay for any leave I have not taken, could be processed, together with a letter confirming my period of service.

I am sincerely thankful for the opportunities I have had at Northwind Nigeria Ltd, and for the support of my colleagues and leadership during my time here.

Please let me know if you need anything further from me to complete the formalities.

Yours sincerely,
Chinedu Okafor
Senior Analyst

More examples

Resignation letter sample Nigeria (Dear Sir/Ma, Yours faithfully)

[Date, for example 26th September, 2026]

The Human Resources Manager,
[Company name],
[Address], [City], Nigeria.

Dear Sir/Ma,

LETTER OF RESIGNATION

I write to tender my resignation as [Your job title] in [Department], with effect from [Date]. In line with my letter of appointment, I am giving one month's notice, and my last working day will be [Last working day].

I will hand over my duties to [colleague's name] and assist with a smooth transition. I request that my outstanding salary, leave entitlements, pension (RSA) records and a letter confirming my service be prepared before I leave.

I am grateful for the opportunities I have had in this organisation.

Yours faithfully,
[Your full name]
[Staff ID]

Resignation email Nigeria: short, to your line manager

Subject: Letter of resignation: [Your full name]

Dear [Manager's name],

I write to resign from my position as [Job title]. As per my appointment letter, my notice is [one month] and my last working day will be [Last working day].

Please confirm my final entitlements and a letter of service.

Regards,
[Your full name]

Resigning in Nigeria: at a glance

Notice
Your contract sets it, often one month. The Labour Act minimum is one day to one month by length of service.
In writing?
Notice of a week or more must be in writing (Labour Act, s11).
Leaving early
Either side may pay salary in lieu of notice, or waive it by agreement.
Final entitlements
Salary to your last day, leave you haven't taken, and anything your contract or pension scheme provides.
Documents
A letter confirming your service, and your pension (RSA) and tax records.
The law
Labour Act (Cap L1 LFN 2004), s11. Staff in administrative, executive, technical or professional roles fall outside the Act's definition of 'worker' and are governed mainly by their contract.

How to write a letter of resignation

  • Say you are resigning, with your position, in the first sentence.
  • Give your notice and your last working day. Your contract or staff handbook sets the notice, often one month.
  • Offer a handover. It keeps the door open and helps your clearance.
  • Ask for what you are owed: your final entitlements, including leave you haven't taken, and a letter confirming your service.

Notice and salary in lieu

The Labour Act sets minimum notice by length of service, from one day to one month, and notice of a week or more must be in writing. Most office contracts set their own notice, often one month or a month's salary in lieu. Tick the option and the letter offers salary in lieu of the notice you don't serve, if the company agrees.

How to submit it

Address it to your line manager or the Human Resources Manager, submit it by email or by hand, and keep a copy acknowledged with the date: your notice counts from there.

Sources for Nigeria

Checked on 28 September 2026. Laws change, and your contract, award or company policy can give you more than the minimum, so check it too. This page is general information, not legal advice.

FAQ

Questions, answered.

Can I resign with immediate effect?

Only if your employer agrees to release you, or your contract lets you pay salary in lieu of notice. Choose "Immediate" and the letter asks to be released; tick the salary-in-lieu option to offer payment.

Should I write "Dear Sir" or "Dear Sir/Ma"?

Write to your manager by name if you can. With no name, the letter opens "Dear Sir/Ma" and closes "Yours faithfully".

Do I need to give a reason?

No. One neutral line, or none, is best for a letter that stays in your file.

How much notice does the Labour Act require in Nigeria?

By length of service: one day up to three months, one week up to two years, two weeks up to five years, one month after five years (Labour Act, s11). Most office contracts set their own notice.

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